Accounts Payable Coordinator

Kevro Inc., a distributor of premium audio products, is seeking an organized and detail-oriented Accounts Payable Coordinator to support our accounting and distribution operations. This position combines accounts payable responsibilities with freight cost tracking, customs documentation, and administrative support for our Canadian and U.S. business.

The ideal candidate is comfortable working with accounting software and spreadsheets, communicating with vendors, and managing multiple deadlines while maintaining accurate records.

Key Responsibilities

Accounts Payable and Recordkeeping

• Process vendor invoices in SAP and maintain organized electronic and hard-copy records.
• Obtain required approvals for vendor invoices, electronic payments, and credit card payments.
• Track advertising invoices against approved contracts.
• Reconcile and process company credit card statements.
• Set up new vendors in SAP and maintain accurate vendor information.
• Prepare scheduled cheque runs for Canadian vendors.
• Review and process employee expense reports, ensuring appropriate documentation and approvals.

Sales and Expense Administration

• Maintain Canadian and U.S. sample account spreadsheets.
• Prepare and email commission letters and sample account details to individual sales representatives.
• Track trade show expenses and maintain supporting records.
• Submit and monitor carrier claims for lost or damaged products.

Freight, Customs, and Inventory Costing

• Track freight, brokerage, and other costs associated with product imports and warehouse stock transfers.
• Enter landed cost documents in SAP.
• Process UPS shipments to the United States using UPS WorldShip.
• Prepare customs documentation for cross-border warehouse stock transfers.
• Coordinate with customs brokers to resolve documentation, compliance, and billing issues.
• Provide freight forwarders with documentation required for product imports.
• Review carrier and warehouse invoices against contracted rates and investigate discrepancies.
• Maintain detailed records of bonded warehouse entries and withdrawals.

Qualifications

• Previous experience in accounts payable, bookkeeping, or a similar accounting support role.
• Strong understanding of invoice processing, reconciliations, accruals, and financial recordkeeping.
• Proficiency in Microsoft Excel and confidence working with accounting software.
• Experience with SAP Business One is an asset.
• Experience with freight, customs documentation, landed costs, or distribution operations is an asset.
• Strong attention to detail, organizational skills, and the ability to manage competing priorities.
• Clear written and verbal communication skills.
• Ability to work independently, follow up on outstanding items, and handle confidential information with discretion.
• Postsecondary education in accounting, bookkeeping, business administration, or a related field is preferred.