Executive Administrative Assistant Banking

Support Popular executives in St. Thomas, U.S. Virgin Islands, using advanced Microsoft Office 365 and strong organizational skills onsite. Coordinate daily administration and financial processes.

This Executive Administrative Assistant supports the Division Manager and management team. The position coordinates office operations, business processes, calendars, correspondence, and meetings. It also supports budgets, travel, expenses, onboarding, compliance, and executive decision-making through accurate information management.

Key Responsibilities:

• Manage executive calendars, meetings, agendas, minutes, and follow-up actions
• Prepare correspondence, reports, presentations, and executive documentation
• Arrange domestic and international business travel logistics
• Process reimbursements, invoices, payment requests, and expense reports
• Maintain databases, spreadsheets, records, and tracking systems

Requirements:

• Bachelor's Degree in Business Administration
• At least three years supporting senior executives or managers
• Advanced Microsoft Office 365 proficiency, including Outlook and Excel
• Strong analytical, organizational, communication, and problem-solving skills
• Experience supporting leaders in banking or regulated industries

Apply executive support, financial administration, and Microsoft Office 365 expertise to Popular’s St. Thomas operations.